Allocating Wages After Paychecks are Created

You can use the Allocate to Depts/Jobs window to allocate an employee’s wages and employer taxes to more than one Department or Multi-Ledger Job after a check has been created.

You can also use the Allocate to Depts/Jobs window to reallocate an employee’s hours that were allocated using the Distribute Hours window. If you re-allocate hours for hourly employees on this window, the employee’s wages are re-allocated automatically as well.

Please note that re-allocating hours for salaried employees does not automatically allocate their wages by department or job.

Re-allocating Hours for Hourly Employees

If you created a check for an employee after entering hours by Department or Job on the Distribute Hours window, you can re-allocate those hours to Departments or Jobs on the Allocate to Depts/ Jobs window without having to delete the check and recalculate pay for that employee.

1. Click Run Payroll drop-down option from the menu and then select Allocate to Depts/Jobs.
2. Select the appropriate check date from the Check Dates list.
3. Click on the radio button in front of the “Employee Check Number.”
4. Click on edit icon distribute hours that you want to allocate to a Department or Job.
   Note: Total hours must be matched to the given hours.
5. Click check icon. When you are finished re-allocating hours, click Save.
   Note: When you re-allocate hours, the employee’s wages are reallocated automatically too.

Allocating Wages and Taxes for Salaried Employees

After creating a check, you have the option to allocate a salaried employee’s wages and employer taxes to specific departments or Multi-Ledger jobs using the “Allocate to Depts/Jobs” window. This allows you to assign the expenses to the appropriate cost centers within your organization and track them accordingly.

1. Click Run Payroll drop-down option from the menu and then select Allocate to Depts/Jobs.
2. Select the appropriate check date from the Check Dates list.
3. Click on the radio button in front of the “Employee Check Number.”
   Note: Checks that have already been allocated to Departments or Jobs are prefaced with an asterisk (*).If the check has been allocated already, you’ll need to select the amount to be re-allocated. If the check has not been allocated, the amount appears in the edit box.
4. Click on edit icon enter the wage amount that you want to allocate to a Department or Job.
5. Click check icon.
   Important: The Wage amount that appears consists of salary wages only, and does not include any Additional Income amounts, unless the Additional Income category is set up with the Include with Wages for Dept/Job Posting option checked.
   Note: Total Wages amount should match with the employee check amount.
6. Click Save.

Deleting Allocations

1. Click Run Payroll drop-down option from the menu and then select Allocate to Depts/Jobs.
2. Select the appropriate check date from the Check Dates list.
3. Click on the radio button in front of the “Employee Check Number.”
4. Click Undo All.
   Note: Checks that have already been allocated to Departments or Jobs are prefaced with an asterisk (*). The check will no longer have an asterisk next to it indicating that it no longer has allocated amounts.