Formatting Checks, W-2s, and W-3s

You can reposition items that print on checks, or pre-printed W2s, and W-3s to align printing for your particular printer or form.

1. Click the Edit Check Format button on the appropriate window.
   Note: To format employee paychecks and employer payment checks, use the Print Paychecks window. To format W-2s and W-3s, use the W-2 &W-3 Statements window. A format window appears that allows you to reposition the fields.
   For example: Click the Edit Check Format button associated with the Custom Check Format area on the Print Paychecks window, the following window appears:
   Use this Format window to position the fields that print on checks. Employer checks use the field positions set up for employee paychecks.
2. Drag the print fields to their new positions.
   Note: Click and hold the mouse button on the desired field and then drag the mouse to the new position to relocate it. To prevent a field from being printed, perform a double-click action on the field, which will result in the field’s name turning red. If you wish to re-enable the field for printing, simply double-click on the field again, and its name will return to black.
3. When you’ve finished repositioning the print fields, close the window.
   Step result: A pop-up appears.
4. Click Yes to save the format changes.

Resetting the Default

You can reset the default format placement for checks and W-2/W-3 reports.

Checks: To reset the default check format, open the Print Paychecks window. Click either the Custom-Check in Middle or Custom Check on Top option. Hold down the Shift key on the keyboard and click the Edit Check Format.