Modifying Payroll Checks

Once paychecks have been created, you can use the Modify Paychecks window to modify check numbers, modify and void check numbers, change period start and end dates, void or delete employee paychecks.

When you open the Modify Paychecks window, checks already created in CheckMark Online Payroll are listed on the left with the coordinating check date selected. By default, the last check date created is the date selected when entering the window. To see details of an individual check, select the check on the left and details will be displayed on the right side under Check Details.

Once selected, a check’s calculations appear in Check Details. Items displayed in this part of the screen cannot be modified. If more than one check is selected, nothing will be displayed in Check Details.

Modifying a Check Number

1. Click Run Payroll drop-down option from the menu and then select Modify Paychecks.
2. Select the check date for the check(s) that you want to display in the list.
3. Select one or more checks to modify.
   Note: You can select a consecutive range of checks from the list.
4. Enter a new check number in the edit box and then click Modify.
   Step result: An alert will appear if duplicate check numbers are entered in the current list.
   Important: In CheckMark Online Payroll, if you opt for a range of checks, the system will renumber them consecutively. If you have selected the Direct Deposit option, it’s crucial to use the right numbering sequence for your Direct Deposit checks.
   If you need to print this check on check stock, de-select the check box, change the Check # displayed in the Check # box and then select Modify. When prompted, select whether you wish to save the direct deposit number as a void item in your list
5. Click Yes.
   Step result: An alert appears asking if you want to retain existing check number as “Void” before renumbering.
   Note: In CheckMark Online Payroll, changes can be made to the check number field, but the dates cannot be edited.

Voiding a Check

In CheckMark Online Payroll, it is possible to void an employee’s paycheck. This will maintain the original check number, but replace the employee’s name with “Void” and deduct the check amount from the employee’s year-to-date balances.

1. Select the check date for the check(s) that you want to display in the list.
2. Select one or more checks to void.
   Note: You can select a consecutive range of checks from the list.
3. Click Void.
   Step result: An alert appears asking if you want to mark the check(s) as void.
4. Click Yes.
   Note: CheckMark Online Payroll doesn’t have a general ledger. If you void a paycheck, some accounting programs may not let you post it as a $0.00 transaction, so you’ll need to record it manually in your accounting program.

Deleting a Check

If a check is deleted, all the information linked to that check is erased, and the amounts are deducted from the employee’s year-to-date balances.

1. Select the check date for the check(s) that you want to display in the list.
2. Select one or more checks to delete.
   Note: You can select a consecutive series of checks from the list.
3. Click Delete.
   Step result: An alert appears asking if you want to remove the amounts from the employee’s YTD balances.
4. Click Yes.
   Note: In case you choose to Void or Delete a check issued to an employee after another check has already been generated for that same employee, you may receive an alert notifying you that this action could potentially have negative consequences on the Social Security, SUTA, and FUTA limits.