To distribute hours in CheckMark Payroll by department or MultiLedger Job, use the Distribute Hours window on the Command  Center. Payroll hours distributed on the Distribute Hours window cannot be edited on the Calculate Pay window. If you need to edit an employee’s hours, you will need to return to the Distribute Hours window.

Distribute Hours

1. Click Payroll in the Command Center, then select Distribute Hours.

2. The default is to distribute hours by Department. If you are paying by MultiLedger job, select the Job radio button.

3. Select an employee in the list and enter the number of hours for the department/job and click the TAB key.

Hourly employees are indicated by a ”greater than” symbol (>).

4. Select the Hour Category that coincides with the hours you just entered.

Click OK or press ENTER.

5. Select the Department/Job that coincides with the hours you just entered and click OK or press ENTER.

Note: If you selected Job when you entered the window and jobs have not been previously loaded during this payroll session, you will be prompted to select and open the MultiLedger company job list that you wish to use during this payroll session.

6. Continue with the selected employee until distribution is complete. Click Save.

Employees whose hours have been distributed and saved are marked with an asterisk (*).

7. Repeat steps 3-6 for each employee.

Note: The Hour Categories and Department lists that appear while distributing hours are the Hour Categories and Departments that were setup on their respective windows on the Command Center. If you do not see an Hour Category or Department, you will need to set those up in the appropriate window.

Modifying a Distribution

1. Select the employee name in the list.

Employees whose hours have been distributed are marked with an

asterisk (*).

2. Select the line you want to modify.
3. Modify the Hours, then click Update.

Undoing  a Distribution

1. Select the employee name in the list.

Employees whose hours have been distributed are marked with an

asterisk (*).

2. Click Undo.

The following alert appears:

3. Click Yes to delete the employee’s hours distribution, or click No to leave the distribution unchanged.

Moving Around  the Hour Fields

You can use your mouse to highlight any field by simply clicking the field, or you can press the following keys on your keyboard:

Keystroke	Result
TAB or RIGHT ARROW SHIFT + TAB or LEFT ARROW	Next hour field to the right Next hour field to the left Next hour field below
ENTER (WIN)/RETURN (MAC) or DOWN ARROW SHIFT + ENTER(WIN)/RETURN (MAC) or UP ARROW	Next hour field above
CTRL(WIN)/COMMAND (MAC) + ENTER	First hour field for next employee below

 

A total column will show you total hours per employee and total hours entered for the period.

Note: You can also allocate wages to Departments or Jobs after checks have been created. For more information, see “Allocating Wages After Paychecks are Created.”

Important: If you’ve changed any hours for an employee whose calculated pay has already been saved, CheckMark Payroll will automatically undo the saved calculation. You must recalculate the employee’s pay with the new hours on the Calculate Pay window.

Important: Hours distributed on Distribute Hours cannot be edited on the Calculate Pay window. If you need to edit the hours, you must close the Calculate Pay window and edit the hours in Distribute Hours.