Special Vendor Situations Reversing a Payable If you want a complete audit trail, you can use the Disc/Adjust account in Vendor Payments to reverse a payable. You can also delete the original Item Purchase or Payables Journal transaction. Deleting the original payable leaves no record of the transaction. For more information on deleting payables, see […]

Purchase Orders You can enter a Purchase Order in Item Purchases. Saving an Item Purchase as a Purchase Order does not create an outstanding payable and does not affect the general ledger until it is converted to an Item Purchase. A Purchase Order can be modified, deleted, or converted to an Item Purchase at any […]

Recording Vendor Payments When you save vendor payments as a check, MultiLedger decreases the selected cash account and decreases your accounts payable account (as assigned on Interface Accounts) by the amount of the check. While an individual check can have only one cash account and one discount/ adjustment account, you can choose different cash accounts […]

Using the Vendor Payments Window You can use Vendor Payments for any of the following situations: You need to write a check for an outstanding payable. You need to delete an outstanding payable dated prior to your current open months that was entered incorrectly when your company was set up with MultiLedger. You need to […]

Recording a Check with the Disbursements Journal Click Disbursements Journal in the Command Center. If necessary, change the cash account for the check by clicking in the Cash Acct edit box and selecting another cash account from the pop- up list. If necessary, enter or change the Check # and press TAB. The cursor moves […]

With the Disbursements Journal you can create checks for purchases that don’t involve inventory or accounts payable transactions. You can also record checks that were written manually. Saving a Disbursements Journal check automatically updates the general ledger. Important: Vendor Payments against outstanding payables should be recorded inVendor Payments, not the Disbursements Journal. Disbursements Journal Field […]

Click Payables Journal in the Command Center. If necessary, enter or change the Document # and press TAB. The Vendors pop-up list appears: Select a vendor from the pop-up list and press TAB. For details about using pop-up lists, see “Using Pop-Up Lists.” Note:  After selecting a vendor, you can see the vendor’s transaction history […]

Payables Journal Use the Payables Journal to record a purchase that creates an outstanding payable that does not involve inventory. If you need to record inventory purchases, use Item Purchases. Saving a Payables Journal document automatically updates the general ledger and creates an outstanding payable. After the payable is created, you can use Vendor Payments […]

Click Item Purchases in the Command Center. If necessary, enter or change the Document # and press TAB. The Vendors pop-up list appears: Select a vendor from the pop-up list and press TAB. For details about using pop-up lists, see “Using Pop-Up Lists.” Note:  After selecting a vendor, you can see the vendor’s transaction history […]

Item Purchases Use Item Purchases when you want to record the purchase of inventory items for resale. Saving an Item Purchase automatically updates your inventory, the general ledger, and creates an outstanding payable. After item purchases are recorded, use Vendor Payments to create the check to pay the vendor. Note: Before an item can be […]