CheckMark Knowledge Base CheckMark Knowledge Base

  • PRODUCTS
    • SOFTWARE
      • CheckMark Payroll
      • CheckMark MultiLedger
      • CheckMark 1099
      • CheckMark 1095
    • PAPER PRODUCTS
      • Checks & Envelopes
      • Business Forms
      • Tax Forms
  • SERVICES
    • HR Services
    • Time & Attendance
  • STORE
    • Online Store Home
    • Software
    • Software Updates
    • Bundles
    • Checks & Envelopes
    • Business-Forms
    • Tax Forms
    • HR Support
  • MORE
    • ABOUT COMPANY
      • Our Story
      • Culture
      • Contact Us
    • PARTNER PROGRAMS
      • Consultant Program
      • Software Partner
      • Resellers Program
    • SUPPORT
      • Request Support
      • Knowledgebase
      • Blog
      • Tutorials
      • Find a Consultant
  • Sign In
    • My Account
    • Other
      • HR Services
      • Time & Attendance
  • Free Trial
Home / CheckMark MultiLedger, Vendor Transactions / How to Record, Modify & Delete a Purchase with the Payables Journal

How to Record, Modify & Delete a Purchase with the Payables Journal

recording, modifying & deleting a purchase
  1. Click Payables Journal in the Command Center.

136

  1. If necessary, enter or change the Document # and press TAB.

The Vendors pop-up list appears:

137

  1. Select a vendor from the pop-up list and press TAB.

For details about using pop-up lists, see “Using Pop-Up Lists.”

Note:  After selecting a vendor, you can see the vendor’s transaction history by clicking the History button at the top of the Payables Journal window.

138

The current date is used as the Cutoff Date for the report. Click the window’s close box to close it and return to the Payables Journal.

  1. Continue filling in the rest of the fields with the appropriate information.

For field explanations, see “Payables Journal Field Descriptions.”

Note:  You can add comment lines to the payable at any time by choosing Insert Line from the Edit menu (Ctrl-I on Windows or I on Macintosh). For more details, see “Adding Comment Lines to Transactions.”

  1. After you have entered a ledger account (usually an expense account in the  6000-8999   range) and amount (Job and Description are optional), press TAB to add the detail line to the transaction.

As you add detail lines to the transaction, the Total field is updated:

139

140After the first detail line is added, the Save button is enabled.

  1. On Windows, if necessary, click New Line or press ENTER to begin entering another detail line. On Macintosh, if necessary, press TAB orRETURN again to begin entering another detail line.
  2. When you’re finished entering all the information for the invoice, click Save.

If the Total exceeds the vendor’s credit limit, an alert appears allowing you to continue to save or cancel.

When the payable is saved, the transaction is posted automatically to the general ledger, and the Document # is increased by one.

Modifying or Deleting PayablesJournal Transactions

141

When the cursor is in the Document # field, the Modify button is enabled. Click Modify to see a list of Payables Journal transactions that you can modify or delete. If the Payables Journal transaction you’re looking for doesn’t appear, you may have to select another month from the pull-down menu.


Related Articles

Vendor Transactions Flowchart for CheckMark MultiLedger

How to Record Purchases in CheckMark MultiLedger

Item Purchases in CheckMark MultiLedger

How to Record, Modify & Delete a Purchase with Item Purchases

Payable Journals in CheckMark MultiLedger

Disbursements Journal in CheckMark MultiLedger

How to Record, Modify & Delete a Check with the Disbursements Journal

Vendor Payments in CheckMark MultiLedger

How to Record, Modify & Delete Vendor Payments

How to Create a Purchase Order

Special Vendor Situations in CheckMark MultiLedger

Related

CheckMark MultiLedgerVendor Transactions

Search the Knowledge Base

Browse by Topics

  • Getting Started
  • Initial Setup
  • Backing Up & Restoring
  • Multi-User
  • Setup Option
  • Customer, Vendor and Item Setup
  • Introduction to Transactions
  • Customer Transactions
  • Vendor Transactions
  • Other Activities
  • Integration with CheckMark Payroll
  • Customer, Vendor & Item Reports
  • Financial and Other Reports
  • Sample Chart of Accounts
  • AppleScript and Importing
  • Error Messages
  • Miscellaneous
accounting software

SOFTWARE

  • CheckMark Payroll
  • CheckMark MultiLedger
  • CheckMark 1099
  • CheckMark 1095

SERVICES

  • HR Services
  • Time & Attendance

PAPER PRODUCTS

  • Checks and Envelopes
  • Business Forms
  • Tax Forms

RESOURCES

  • Knowledge Base
  • Blog

ABOUT US

  • Our Story
  • Consultant Program
  • Software Partner
  • Resellers Program
  • Contact Us

CONTACT INFORMATION

  • 323 W Drake Rd, Ste. 100, Fort Collins, CO 80526
  • Tel: 970.225.0522
  • Fax: 970.225.0611
  • sales@checkmark.com

| | |

Terms of Service | Privacy Policy | Sitemap

Copyright © 2022 CheckMark, Inc.