CheckMark Knowledge Base CheckMark Knowledge Base

  • PRODUCTS
    • SOFTWARE
      • CheckMark Payroll
      • CheckMark MultiLedger
      • CheckMark 1099
      • CheckMark 1095
    • PAPER PRODUCTS
      • Checks & Envelopes
      • Business Forms
      • Tax Forms
  • SERVICES
    • HR Services
    • Time & Attendance
  • STORE
    • Online Store Home
    • Software
    • Software Updates
    • Bundles
    • Checks & Envelopes
    • Business-Forms
    • Tax Forms
    • HR Support
  • MORE
    • ABOUT COMPANY
      • Our Story
      • Culture
      • Contact Us
    • PARTNER PROGRAMS
      • Consultant Program
      • Software Partner
      • Resellers Program
    • SUPPORT
      • Request Support
      • Knowledgebase
      • Blog
      • Tutorials
      • Find a Consultant
  • Sign In
    • My Account
    • Other
      • HR Services
      • Time & Attendance
  • Free Trial
Home / CheckMark MultiLedger, Vendor Transactions / How to Record, Modify & Delete a Check with the Disbursements Journal

How to Record, Modify & Delete a Check with the Disbursements Journal

recording, modifying & deleting a check

Recording a Check with the Disbursements Journal

  1. Click Disbursements Journal in the Command Center.

142

  1. If necessary, change the cash account for the check by clicking in the Cash Acct edit box and selecting another cash account from the pop- up list.
  2. If necessary, enter or change the Check # and press TAB.

The cursor moves to the Paid To field.

  1. On Windows, select a vendor from the pop-up list then press TAB, or type a name then click 1 Time.

If you select a vendor who owes any outstanding payables, an alert appears to remind you to pay outstanding payables in Vendor Payments.

If the  1 Time vendor is used,  MultiLedger won’t save the vendor name or track payments made to that vendor.  To keep track of payments by vendor name, you must add the vendor in Vendor Setup.

OR

On Macintosh, select a vendor from the pop-up list then press TAB, or click Cancel then enter a name manually.

If you select a vendor who owes any outstanding payables, an alert appears to remind you to pay outstanding payables in Vendor Payments.

If the vendor name is typed in manually, MultiLedger won’t save the vendor name or track payments made to that vendor. To keep track of payments by vendor name, you must add the vendor in Vendor Setup.

  1. Verify that the date for the check is correct.
  2. Select a ledger account for the check, enter an amount for the detail line, then press TAB to add the detail line to the check.

The Ledger Account is usually an expense account in the 6000–8999 range. Entering a Job and Description are optional. As you add detail lines to the check, the Check Total field is updated.

After the first detail line is added, the Save button is enabled.

  1. On Windows, if necessary, click New Line or press ENTER to begin entering another item.

On Macintosh, if necessary, press TAB or RETURN again to begin entering another item.

For field explanations, see “Disbursements Journal Field Descriptions.”

Note:

You can add comment lines to the transaction at any time by choosing Insert Line from the Edit menu (Ctrl-I on Windows or I on Macintosh). For more details, see “Adding Comment Lines to Transactions.”

  1. When you are finished entering all the information for the check, click Save.

When the check is saved, it is automatically posted to the general ledger, and the check number is increased by one.

Printing Disbursements Journal Checks

MultiLedger offers you two ways to print a Disbursements Journal check:

  • Check “Print on Save” in the Disbursements Journal window.

Whenever you save a check in the Disbursements Journal, a standard Print dialog box will appear. Select your print options and click OK or Print.

or

  • Use Print on the Command Center. After closing the Disbursements Journal window, do the following:
  1. Click Print in the Command Center.
  2. Select the correct period.
  3. Click the Checks radio button.
  4. If necessary, check Print Metafile (Windows) or Print PDF/PICT File (Macintosh).

For more information on using Metafiles or PICT Files, see “Using the Print Screen.”

  1. Select the checks that you want to print.

If no checks are selected, then all checks will print.

  1. Click Print.
  2. Select your print options and click OK or Print.

For more details about the Print command, see “Using thePrint Screen.”

If you need to adjust where the fields print on a check, see“Customizing Print Field Positions for Your Printer.”

Modifying or Deleting Disbursements Journal Documents

144

When the cursor is in the Check # field, the Modify button is enabled.Click Modify to see a list of Disbursements Journal checks that youcan modify or delete. If the check you’re looking for doesn’t appear, you may have to select another month from the pull-down menu.

Please Note that the checks that appear here also include checks recorded in Vendor Payments.


Related Articles

Vendor Transactions Flowchart for CheckMark MultiLedger

How to Record Purchases in CheckMark MultiLedger

Item Purchases in CheckMark MultiLedger

How to Record, Modify & Delete a Purchase with Item Purchases

Payable Journals in CheckMark MultiLedger

How to Record, Modify & Delete a Purchase with the Payables Journal

Disbursements Journal in CheckMark MultiLedger

Vendor Payments in CheckMark MultiLedger

How to Record, Modify & Delete Vendor Payments

How to Create a Purchase Order

Special Vendor Situations in CheckMark MultiLedger

Related

CheckMark MultiLedgerVendor Transactions

Search the Knowledge Base

Browse by Topics

  • Getting Started
  • Initial Setup
  • Backing Up & Restoring
  • Multi-User
  • Setup Option
  • Customer, Vendor and Item Setup
  • Introduction to Transactions
  • Customer Transactions
  • Vendor Transactions
  • Other Activities
  • Integration with CheckMark Payroll
  • Customer, Vendor & Item Reports
  • Financial and Other Reports
  • Sample Chart of Accounts
  • AppleScript and Importing
  • Error Messages
  • Miscellaneous
accounting software

SOFTWARE

  • CheckMark Payroll
  • CheckMark MultiLedger
  • CheckMark 1099
  • CheckMark 1095

SERVICES

  • HR Services
  • Time & Attendance

PAPER PRODUCTS

  • Checks and Envelopes
  • Business Forms
  • Tax Forms

RESOURCES

  • Knowledge Base
  • Blog

ABOUT US

  • Our Story
  • Consultant Program
  • Software Partner
  • Resellers Program
  • Contact Us

CONTACT INFORMATION

  • 323 W Drake Rd, Ste. 100, Fort Collins, CO 80526
  • Tel: 970.225.0522
  • Fax: 970.225.0611
  • sales@checkmark.com

| | |

Terms of Service | Privacy Policy | Sitemap

Copyright © 2022 CheckMark, Inc.