Posting Employee Checks to MultiLedger for Windows

Employee check information from CheckMark Payroll for Windows can be posted to MultiLedger for Windows by following these instructions.

Set up Ledger Accounts in CheckMark Payroll

Before posting to MultiLedger, you should assign account numbers to payroll categories in CheckMark Payroll.

In CheckMark Payroll, click Ledger Accounts in the Command Center.
Assign MultiLedger account numbers to all applicable Payroll Categories.

For more information on setting up Ledger Accounts, see your CheckMark Payroll User’s Manual.

Review Posting Summary

After you have calculated payroll and created checks in CheckMark Payroll, you should review the Posting Summary to make sure the information is correct before you post to MultiLedger.

In CheckMark Payroll, click Employee Paychecks in the Command Center, then select Posting Summary.
Select Month or Check Dates for the Report Range, then select the month or check dates.
Highlight the checks that you want to review from the list on the left.

If no checks are highlighted, information for all checks will be reported.

Click View or Print.

The Posting Summary report shows check information in a summarized format. The net for each check is shown, along with totals for wages, income, taxes, and deductions. Employer payroll taxes are shown as an entry at the bottom of the report. These are accrued tax liabilities and total expense for FICA, FUTA, and SUTA.

Verify that all ledger accounts are assigned correctly.

For help with incorrectly assigned Ledger Accounts, see your CheckMark Payroll User’s Manual.

Posting to MultiLedger for Windows

Make sure you have your MultiLedger company files open.
In CheckMark Payroll, click Employee Paychecks in the Command Center if you haven’t already.
Select Month or Check Dates for the Report Range, then select the month or check dates.
Highlight the checks that you want to post to MultiLedger from the list on the left.

If no checks are highlighted, all checks will be saved to the text file.

If you distribute wages or hours to jobs, you should check the Include Jobs in Post Summary option.
Check the Mark Posted Checks option.

That way, checks that have been posted to MultiLedger will be marked with an “x”.

Verify that the Checks Reference #, Taxes Reference #, Checks Posting Date, and Taxes Posting Date are correct.

You can use these edit boxes to enter reference numbers and posting dates for checks posted to MultiLedger. The default name for the Checks Reference # is “PR” followed by the date of the first unmarked check in the list. The default name for the Taxes Reference # is “ET” followed by the date of the first unmarked check in the list. For information on marking checks that have been posted to MultiLedger, see step 13 above.

The default date for the Checks Posting Date and Taxes Posting Date is the date of the first unmarked check in the list. If necessary, you can change the information in these edit boxes.

Note: If you need to post payroll checks that have the same date as checks you’ve already posted, you should change the Checks Reference # and Taxes Reference #. Otherwise, you will receive an error message and the posting will fail, as MultiLedger cannot accept entries with both the same reference number and same date.

Click Post to MultiLedger.

A Save As dialog appears. The file is named Payroll by default.

Note: The Payroll file is a temporary file that can be dragged to the trash when posting is complete. Or, if you save it in the same location each time, you can simply choose to replace it each time you post payroll, thus avoiding confusion of having multiple Payroll files on your hard drive.

Choose where you want to save the file, then click Save.

When the posting is complete, you will receive a message. Two files are posted to the General Journal in MultiLedger. A PR-[date] entry for employee checks and an ET-[date] entry for employer taxes.

Click OK.

Note: When you receive the message that posting has been sent, it does not necessarily mean that the posting was successful. The posting process sends information from CheckMark Payroll to MultiLedger, but does not send information from MultiLedger back to CheckMark Payroll.

You should check the General Journal in MultiLedger to make sure the PR and ET entries were sent correctly.

How to Post Employer Checks to MultiLedger for Windows

How to Post Employee Checks to MultiLedger for Macintosh

How to Post Employer Checks to MultiLedger for Macintosh

Possible Posting Errors for Employee Checks in CheckMark MultiLedger

Possible Posting Errors for Employer Checks in CheckMark MultiLedger