There are several possibilities for this error.
- An account number has not been assigned in the Ledger Accounts window in Payroll; or the account number assigned in Payroll is not in the chart of accounts in MultiLedger.
To check that all accounts have been entered in Ledger Accounts in Payroll:
Select Employee Paychecks on the Command Center, verify the check date(s) selected, select Posting Summary, then click View. For every line item with a date, there should be an account number on the same line. If no account appears for a line, note the description so it can be assigned in Ledger Accounts.
If no account numbers are missing in Payroll, verify the account numbers from the Posting Summary report against the chart of accounts in MultiLedger. If an account number appears in the Posting Summary report that is not in the chart of accounts in MultiLedger, the account number needs to be set up in MultiLedger or another account number used.
To set the account up in MultiLedger, select Chart of Accounts on the Command Center. Type in the number for the new acccount, TAB, enter the account description and SAVE.
- If paying by job and the checkbox “Include Jobs in Posting” is not selected, or vice versa.
- MultiLedger 5.1 and below – Check the import list in ML by going File, Import and select General.
The Import List should read:
If NOT PAYING by job:
Date
Document
Account
Description
Amount
If PAYING by job:
Date
Document
Account
Job
Description
Amount
Note: In MultiLedger 6.0 and higher, an import list is not necessary to post Payroll.