To post payroll information to MultiLedger, do the following:
- Make sure your MultiLedger company is open.
2. In CheckMark Payroll, click Employee Paychecks in the Command Center.
3. Select the check date(s) from the Check Dates list, then highlight the checks you want to post in the list on the left. If no checks are selected, all checks will be posted.
4. Make sure the “Format” radio button is selected and “CheckMark” is in the dropdown list.
5. Select the “X” Post Summary Entries check box if you wish the checks to be marked with an “X” when “asked” to post.
6. If you enter hours or distribute wages by Job, check the “Include Jobs in Post Summary” check box.
7. Verify that the Checks Reference #, Taxes Reference #, Checks Posting Date, and Taxes Posting Date are correct.
You can use these edit boxes to enter the reference numbers and posting dates for checks that are posted to MultiLedger. The default name for the Checks Reference # is “PR” followed by the date of the first unmarked check in the list. The default name for the Taxes Reference # is “ET” followed by the date of the first unmarked check in the list. For information on marking checks that have been posted to MultiLedger, see Step 4 above.
The default date for the Checks Posting Date and the Taxes Posting Date is the date of the first unmarked check in the list. If necessary, you can change the information in these edit boxes.
If you need to post payroll checks that have the same date as checks that have been already posted to MultiLedger, you should change the Checks Reference # and the Taxes Reference #. Otherwise, you will receive an error message and the posting will fail, as MultiLedger cannot accept entries with both the same reference number and the same date.
8. Click the “Post to MultiLedger” button.A Save As dialog appears. The Payroll program inserts a default file name that can be changed if you wish.
Note:The Save Asdialog was eliminated in version 7.8.
Note: The Posting file created is a temporary file that can be deleted when the posting is complete. Or, if you save it in the same location each time, you can simply choose to replace it each time you post payroll, thus avoiding confusion of having multiple posting files on your hard drive.
9. Choose where you want to save the file, then click Save.
When the posting is complete, you will receive a message. Two files are posted to the General Journal in MultiLedger, a PR-[date] entry for employee checks and an ET-[date] entry for employer taxes.
Note: When you receive the message that the posting has been sent, it does not necessarily mean the posting was successful. The posting process sends information from CheckMark Payroll to MultiLedger, but does not send information from MultiLedger back to CheckMark Payroll. You should check the General Journal in MultiLedger to make sure the PR and ET entries have been sent correctly.