In order to open company files saved as a .zip backup archive (using the Backup Company command under the File menu), you must restore the backup archive using the Restore Backup command under the File menu.
Important: If you try to double click the “.zip” backup file to open, you will most likely get the message that it can’t find an application to open. If the files are extracted using a different program other than the one that created the backup, they may not expand correctly and cause errors. The files must be restored using the “Restore Backup” command as described below before they can be opened.
- Open Payroll or MultiLedger, but don’t open a set of files. Or, if a company is open, choose Close Company from the File menu.
2. Choose Restore Backup from the File menu.
An Open dialog box appears.
3. Locate the backup archive using the dialog box.
If you backed up your company files on external media source, you should be sure that the media is connected to/inserted into your computer. Use the pop-up menu to locate the backup archive.
Note: If you created a folder named “Backups” as suggested in the Backing Up Company Files tech note, simply use the pop-up menu to locate the Backups folder then click Open.
4. Click Open.
A Browse for Folder, Extract To dialog similar to the following appears:
5. Select where you want to restore the company files using the dialog box.
Note:If you created a folder named “Backups” as suggested in the Backing Up Company Files tech note, you could also restore the backup in the Backups folder. Simply locate and select the Backups folder.
Warning:Unless your intent is to replace your original company files with the restored files, you should avoid selecting the folder where your original company files are located, as the restored files will replace your original files.
6. Click OK.
The restored company files open automatically.
The original “.zip” backup archive remains unchanged and can be restored again.