Using the General Journal
You can use the General Journal to record transactions, such as the following:
- Depreciation or amortization adjustments
- Bank charges or fees
- Interest earned
General Journal Field Descriptions
This section discusses the individual fields on the General Journal.
If you have General Journal entries that occur on a regular basis, you can save them with Recurring checked. You can define the frequency for a recurring entry and have MultiLedger remind you when the transaction should be created. For more details on working with recurring entries, see “Recurring Entries.”
Enter a reference number up to eight characters long to identify the transaction. The last character must be a number.
After the transaction is saved, the reference number is automatically increased by one.
Enter a description up to 25 characters long.
Simply type over the highlighted day or use the +/- keys on your keyboard to increment/decrement the date. You can enter a date from any open month, provided the month isn’t locked, in the form MM/DD/ YY.
Select a ledger account from the pop-up list. For more information, see “Using Pop-Up Lists.”
Because you have to enter both the debit (+) and the credit (-) of a General Journal transaction, each General Journal entry will have at least two ledger accounts.
Select the job for this detail line from the pop-up list. If the Jobs pop- up list does not appear, no jobs have been set up, or Skip Jobs
(Ctrl-K on Windows or K on Macintosh) under the Edit menu is checked.
The description you entered above is copied and highlighted automatically.
You can enter up to 25 characters of descriptive text for a particular detail line on the transaction.
Using the General Journal 227
Enter an amount (no dollar signs). If the amount has zero cents, you don’t have to enter .00.
Credits should be entered with a minus sign (-) before the amount like this: -42.50
After at least one transaction line has been added, MultiLedger automatically calculates the necessary balancing amount and puts it in the Amount edit box. You can override the anticipated amount if more than one transaction line needs to be added.
New Line (Windows Only)
To enter another detail line to the entry, click New Line or press ENTER.
Entry Total This shows the total for the transaction as you add detail lines to the
(Calculated) transaction. The Entry Total must equal zero before you can save the transaction.
When using the General Journal, you must enter both the debit and credit amounts for each transaction. An unbalanced entry (when credits plus debits do not equal zero) cannot be saved. After entering both sides of an entry, the amount shown for Entry Total should be 0.00.